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Job Title:Research Contracts Officer
Reference #:RI-18-028
Union: Non-Union
Supervisor: Senior Contracts Officer - CHEO Research Institute
Classification:Temporary (1 year) FT (0.8)

To review, draft and negotiate certain contracts for basic and clinical research activities at the CHEO Research Institute. To provide skilled support to the Senior Contracts Officer and guidance to the Scientists and Clinical Investigators, Research Coordinators, Research Administration, regarding management and execution of contracts for research projects, in accordance with CHEO RI policy.


· Reviews, drafts, and negotiates certain types of documents, as assigned by the Senior Contracts Officer, which may include amendments, material transfer agreements, data sharing agreements, and funds transfer letters.

· Ensures compliance with Institute policies and procedures relating to contracts and ensures that appropriate approvals are obtained for exceptions.

· Liaises with the Senior Contracts Officer to resolve any issues regarding interpretation, drafting, negotiation and execution of a variety of agreements for the Institute.

· Liaises with CHEO’s Research Ethics Board (REB) to ensure that protocols reviewed by REB have an associated contract, where appropriate, and that execution of contracts does not occur until any required REB approvals for a study or project are in place.

· Provides skilled support to Scientists and Clinical Investigators, Research Coordinators, Research Administration, with respect to the administration and management of contract files.

· Monitors active contract files and coordinates with concerned parties to ensure that contractual requirements are being met in a timely manner.

· Resolves problems arising in the processing, execution and administration of research contracts by identifying the nature and source of the problems and working with Scientists and Clinical Investigators, Research Coordinators, the Senior Contracts Officer, and/or the Grants Office, as applicable, to identify and implement solutions, while protecting the interests of the Institute and its scientists.

· Ensures CHEO Research Institute personnel are kept informed of institutional contracts procedures

· Any other duties as may be assigned by CHEO Research Institute


· Undergraduate degree, preferably in law or related discipline, or a minimum of 3 years experience working in a human or healthcare research environment with a concentrated focus on research contracts and negotiation

· Will consider those with experience in contract management or paralegal experience reviewing, drafting and negotiating the legal terms of a range of research contracts.

· Several years of progressively responsible administrative experience.

· Knowledge of Canadian, US and international guidelines as they apply to Clinical Trial contracts and management. (FDA, Health Canada, Good Clinical Practice, etc)

· Knowledge of applicable privacy legislation (PIPEDA, PHIPA)

· Experience working with external governmental and non-governmental bodies (e.g. not-for-profits and industry) , funding agencies, and other research-based institutions


· Knowledge of business principals and contract law normally acquired through a postsecondary education program and equivalent experience

· Analytical and problem-solving skills

· Knowledge and understanding of research related legislation and guidelines of international, national and provincial regulatory bodies and funding agencies

· Excellent interpersonal and communication skills, both written and oral

· Exceptional organizational skills and creativity in problem solving.

· Awareness and understanding of university and hospital research environments

· Knowledge and ability to interpret and implement complex policies

· Proven ability to work effectively under pressure and manage competing priorities

· Ability to exercise tact and diplomacy and maintain a high level of confidentiality is required

· Proficient computer skills (Microsoft Office), including proficiency in use of document editing functions of Microsoft Word.

· Good working knowledge of ROMEO software is an asset

· Bilingualism (English and French) is an asset


· Able to work in a dynamic, often hectic, environment and able to multi-task

· Able to professionally deal with colleagues, visitors, and representatives from various levels of other organizations

· Able to be flexible with working hours in order to meet deadlines

· Able to work under tight deadlines

· Able to adjust to and accommodate constantly shifting work priorities

· Able to work in a team as well as independently


· Valid police record check required

Interested applicants may send a cover letter and CV to

Should the applicant require any accommodations during the application process please notify Human Resources as per the Accessibility for Ontarians with Disabilities Act.

Applications will only be considered from those that are eligible to work in Canada. We thank all applicants for their interest. However, only those invited for an interview will be contacted.

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